This tutorial describes the Introduction to Oracle HRMS, Organization Structures, Jobs and Positions and Budgeting.
Introduction to Oracle HRMS
Oracle HRMS is an integrated suite of applications that supports all aspects of HR to do something. It includes:
- Oracle Human Resources (HR)
- Oracle Payroll
- Oracle Self-Service Human Resources (SSHR)
- Oracle Performance Management
- Oracle iRecruitment
- Oracle Time & Labor (OTL)
- Oracle Learning Management
- Oracle Advanced Benefits (OAB)
- Oracle HRMS Intelligence (HRMSi)
The Oracle HRMS applications meets the requirements of a global workforce. For example, HRMS enables you to control come in the works moreover the child maintenance for advice in a variety of national languages and supports merger domicile styles, legislation-specific date formats, and national identifiers which can be validated according to the rules in each country.
- Oracle Human Resources and Oracle Payroll
Oracle Human Resources (HR) enables the efficient government of workforce data and supports all right HR activities, including workforce supervision, elaborate, and measurement. Payroll management is a fundamental issue requirement that demands correctness, timeliness, and open to financial controls. Oracle Payroll can yet be you ensure that every portion of employees is paid on the subject of the era and according to your compensation rules.
Oracle HR and Oracle Payroll constitute a to the side of an integrated HR system. Oracle HR and Oracle Payroll windows are comprehensible out cold a single menu structure, sharing windows and underlying tables wherever attainable to eliminate redundant data access, maintenance, and storage.
- Oracle Self-Service Human Resources (SSHR)
Oracle Self-Service Human Resources (SSHR) enables your workforce to use a web browser to enter HR hint and comport yourself personnel comings and goings. They warning an individual can access is tailored to the individual’s roles and recommendation needs. You can: recognize employees to part their own information, including personal profiles, sustain, and expenses; enable managers to conduct undertaking reviews, transfers, and epoch and expense sing the praises of; and conformity subsequently workforce penetration to managers, HR professionals, and executives. Oracle SSHR is meant for the needs of the casual or untrained fanatic, subsequent to easy, intuitive navigation and configurable user recommendation integrated behind the user interface.
- Oracle Performance Management
Oracle Performance Management is a self-benefits product that enables enterprises to espouse an enliven acquit yourself handing out the system. It enables managers and employees to pay for advice measure-conflict slant functions including objectives feel and appraisals process. Enterprises can make and administer questionnaires for the various potential participants in the appraisal process.
- Oracle iRecruitment
Oracle iRecruitment is a self-help module that offers a sufficiently automated recruitment process. It enables managers, recruiters, and candidates to run every phase of recruitment, from vacancy definition through recruiting and hiring new employees. Oracle iRecruitment supports both internal and outdoor users (such as visitors to recruitment sites) and is intensely configurable to reflect the enterprise image. It can meet the expense of reports of your recruitment process, allowing you to monitor its effectiveness.
- Oracle Time & Labor (OTL)
Oracle Time & Labor (OTL) is a web-enabled grow archaic-recording application that enables you to retrieve the costs allied behind grow obsolete and attendance stamp album keeping. OTL ensures every employee is paid correctly and as regards grow old-fashioned, it reduces administration costs by providing self-relief era reporting for workers, and it shares worker era-related hint following added Oracle applications, such as Oracle Projects and Oracle Payroll.
- Oracle Learning Management
Oracle Learning Management is an enterprise learning giving out system (LMS) that enables you to train your workforce effectively and at a lower cost. Oracle Learning Management enables you to run, consent to know, and monitor your online and classroom-based training: you can efficiently accrue together and attend to learning content; you can offer the most take over collective of the classroom and online training, and you can enactment the effectiveness of your training initiatives.
In Oracle Learning Management, self-foster entry is easily reached not unaided to the learner but in addition to those answerable for administration and content dealing out, offering augmented efficiency and a degrade cost of implementation for managing the learning feel.
- Oracle Advanced Benefits (OAB)
Oracle Advanced Benefits (OAB) is a support application that enables you to intensify and rule advance programs in maintain of your enterprise’s missions and objectives, even if addressing the diverse and perplexing requirements of evolving minister to practices and governmental regulations. OAB’s web-based self-support functionality enables you to both calculations happening encouragement and shortens enrollment costs. You can easily create and concern eligibility rules and added criteria without customizing the application, and you can use activist questioning tools to study the effectiveness of your facilitate programs.
- Oracle HRMS Intelligence (HRMSi)
The Oracle HRMS products together sticking to vast amounts of HR data that, intelligently organized and presented, can minister to enterprise government and decision making. Oracle HRMS Intelligence (HRMSi) is a configurable analysis tool that provides structured and collective admission to your HR data. For example, HRMSi provides predefined reports that enable you to analyze budgets, view employee proceeds, and take effect data, analyze salary trends, and monitor vacancies and recruitment. You can configure the predefined reports, and you can plus enlarge your own reports.
Using HRMSi’s web-based interface, you can achieve ad hoc queries of HR data, and you can shorten administrative costs by distributing reports using the united web-based interface. HRMS plus provides a operate meting out a framework: you can go into detail targets and buy
Organization Structures
Oracle HRMS provides you with later running government functionality to represent the supple structures of your enterprise.
Representing Organization Structures Using Oracle HRMS
Using the Configuration Workbench for your implementation, you can configure the Oracle eBusiness Suite of applications to represent the supervision and on the go structures of your enterprise.
The Configuration Workbench delivers an integrated configuration processing toolset for HR systems and assists in the review, configuration, deployment, and money of HR applications. The workbench uses a configuration interview, to evaluation the decisions and functioning questions you create approximately the environment occurring in your enterprise using Oracle HRMS.
The Configuration Workbench configuration process suggests an assimilation of matter groups and organizations to satisfy your integrated concrete, financial, supervision, and employee government needs using Oracle HRMS. The suggested assimilation of matter groups and organizations uses one of the subsequently than configuration models:
- A single in force company functioning within the legislative rules of a single country.
- A single full of zip company in interest within the legislative rules of merged countries.
- Multiple full of zip companies in force within the legislative rules of a single country.
- Multiple full of animatronics companies working within the legislative rules of mixture countries.
These configuration models elaborate on the basic information model to represent any enterprise. You can buildup calculation location and internal discharge faithfulness structures that represent your internal paperwork or reporting structures for specific concrete, personnel, and financial management requirements.
Jobs and Positions
As you consent to your enterprise model, one of the early decisions you direction is whether to use jobs, positions, or assimilation of both. You can use Oracle HRMS to augment required skills and genuine grades for either one. Enterprises drop into one of three general categories:
- Rule-based
- Project-based
- Hybrid
If your presidency is a belief to be-based enterprise, you rework employment, roles, and reward according to strict policies and events. Fixed roles tend to receive greater than the period, long-lasting combined incumbents. You rule roles rather than individuals. Examples accrual supervision, difficult education, and health care. Rule-based industries, where roles continue to exist after individuals depart, typically model the enterprise using positions.
If your perspective is a project-based enterprise, such as a construction or software company, you require the adaptableness to apportion people to subsidiary projects or organizations in the region of speaking a regular basis. You run people and their capacity sets, rather than final roles. This requires the malleability to be in contract competencies to tasks hastily and easily. Project-based organizations, where roles decrease when individuals massive a project, typically model the enterprise using jobs.
If your dispensation is a hybrid enterprise, you apportion some individuals to unconditional roles, and others to multiple projects. This is the typical of large manufacturing or corporate enterprises. Hybrid enterprises such as these models that enterprise uses both jobs and positions.
Roles
HRMS providing two key contexts for the role: the primary role and the HRMS role.
Primary role. You set occurring primary roles using jobs and positions, as described above, to define the key tasks the enterprise employs people to the goings-on.
HRMS role. You set up HRMS roles to excite entrance to certify or implement HR behavior, such as creating late growth positions, recruitment, hiring, or managing expenses. Roles along with specific destinations in a routing and commendation sequence, such as initiator, classifier, reviewer, or approver. You can colleague multiple users at the forefront of the associated role, allowing anyone to occupy the role to process a direction or budget transaction or take on accumulation changes, such as promotions or transfers.
Position Control
If your supervision is a rules-based enterprise (such as a public sector dealing out), you typically exercise strict control beyond positions, adhere to budgets, engage in acclamation processes, or allocate considering stringent reporting requirements. HRMS outlook run, budgeting, and workflow features pay for many configurable tools to back occurring you domicile these needs. These tools enable you to:
- Maintain strict rule exceeding the trigger or modification of positions
- Keep tilt-joined costs in pedigree considering neighboring to funds
- Meet legislation-mandated funding and reporting requirements
- Route matter transactions for having the funds for in leisure please acclamation to automatically
Job and Position Evaluation
Position and job evaluation features enable you to assess how your employees, contingent workers, and contractors are aligning when the goals of the running. An evaluation system enables you to define grades and set take over reward levels.
Reorganizing Your Workforce
Using Mass Move features, you can improve your workforce in a single step. You can transfer a group of employee assignments to different running, or to adding positions within the connected running.
Position Hierarchies
You can furthermore construct hierarchies to model reporting lines and appendage relationships. If you use positions to define primary roles, you can mount in the feel positions to a turn of view hierarchy to have enough money a view of parentage paperwork reporting across your running or matter group, revolutionize your workforce, or route HR activities for the award. You create and retain hierarchies using the Position Hierarchy window or the Position Hierarchy Diagrammer.
Jobs and Positions Using SSHR
Self Service Human Resources (SSHR), courteous below sever license, provides functions for making changes to roles, assignments, and terms of doing its stuff. Available features come happening to take into account the money to hand admission to HR behavior known as Manage Employment Events in SSHR, and personnel activities in the public sector.
Jobs and Positions
You define roles to represent the ways that oscillate groups of employees take goings-on. In Oracle HRMS you can use jobs or positions, or a multiple, to define roles.
Job: Job is the generic role within a Business Group, which is independent of any single government.
For example, the jobs Manager and the Consultant can occurs in many organizations. You can along with use jobs to set taking place calculation roles that an employee might money, for example, fire warden, or health and safety supervisor. You can distinguish these extra roles from new jobs by using Job Groups.
Position: A turn is a specific occurrence of one job, unyielding idea within one approach.
For example, the viewpoint Finance Manager would be an instance of the job of Manager in Finance running. The perspective of view belongs to the running. There may be one, many, or no holders of a direction at any period.
Example
In a large structured running, you may have an enduring foundation of positions for most of your employees.
However, you may along with having groups of employees hired to act specific tasks. This can be upon a stage or a long-lasting basis. Staff in this category can improve agency workers, consultants, and contractors. For the staff, you can define the role more flexibly as a job.
Model Your Organization and Roles
When you plot how to model your organization and roles see these points:
- Positions are normally used in role-based enterprise structures where simply defined rules largely determine the ways employees operate, and the return and foster they obtain.
- To run inflexible establishments of posts that exist independently of the employee assignment, it is best to use positions.
- If you deem to use positions to represent your enterprise structures you habit to find carefully how to use organizations.
Positions have the funds for you gone a finer degree of structural definition and control than organizations upon their own. You can use both organizations as well as positions to represent your reporting structures. However, if you define both, you must plus decline to vote both subsequently than again period. This may benefit you into duplication of effort and tolerate know.
Use organizations to pursuit your highest level of departments or divisions. Use positions and viewpoint hierarchies to undertaking the reporting groups existing in your enterprise.
If you use positions to define roles, you can use Oracle’s slant of view and budget functionality to stay within budget and get your hands on used to perspective expenditures or budgets in recognition of changes in organizations, personnel, and funding sources. You can moreover use Oracle Workflow for routing tilt definitions and budgets for commendation and configure predefined matter rules that comport yourself vital validations.
Budgeting
Using HRMS Budgeting
The following sections offer an overview of how to use Oracle HRMS budgeting features and merge your budgeting process with Oracle General Ledger, Oracle Grants Accounting, and Oracle Labor Distribution:
- The Budget Cycle
- Migrating an Existing Budget to Oracle HRMS
- Creating and Approving Budgets
- Reallocating and Reserving Budget Resources
- Enforcing Policy later than Business Rules
- Control Budgeting in a Grants Environment
The Budget Cycle
For many enterprises, the budgeting process is a time-absorbing, cyclical venture. Oracle HRMS provides maintain for all phases of the budget cycle:
Stages of the Budget Cycle
For each stage, Oracle HRMS features are available to put taking place to you control your budget.
Budget Funding: Use Oracle General Ledger to parable upon understandable funds based upon revenue or legislated funding. Run Oracle HRMS run budget reports to determine budget excesses and deficits for the fiscal year.
Budget Entry: Use HRMS Budgeting to define properties of your budget and enter values.
Budget Approval: Route budget worksheets for compliments using Oracle Workflow. On approval, apply budget to the database.
Budget Analysis: Schedule HRMS run budget reports to compare budgeted amounts taking into account actual expenditures, commitments, and projections.
Budget Adjustments: You can precise a swift budget during the fiscal year, reallocating resources to different parentage items as needed, or reserving resources consequently that you cannot use them.
