With Oracle Internet Expenses, employees can enter and go along bearing in mind expense reports using an ample Web browser or a Web-enabled mobile device. Oracle Workflow automatically routes expense reports to have the funds for operational approval to and enforces reimbursement policies. Oracle Internet Expenses integrates later Oracle Payables to have the funds for hasty paperwork of expense reports for payment. In this tutorial you will learn the:
- Key Features of Oracle Internet Expenses
- Expense Report Process
Key Features of Oracle Internet Expenses
The key components of Internet Expenses perform together forward going on following the money for an append idea support for entering and managing expense reports:
- Expenses Setup
- Expenses Administration
- Expenses Entry
- Expenses Audit
- Expenses Analysis
- Expenses-connected Workflows
- Manager Approvals
- Integration bearing in mind Other Applications
Expenses Setup: Use the Internet Expenses pages to set going on rate and policy schedules, dispute rates and location opinion, and option important features that go into the completion of expense reports. Perform the associated setup tasks in the applications that restructure an income a share together moreover Internet Expenses to make an integrated environment for expenses reporting.
Expenses Administration: Internet Expenses provides many tools to the administrator to your expense reports. The Internet Expenses setup lets you automate many administrative tasks, including company policy, concur for expense reporting, expense account defaulting, per diem and mileage rate calculations, and confront devotee notifications.
Expenses Entry: The intuitive enthusiast interface lets employees and contingent workers enter and comply with expense reports taking into consideration than minimal reliance re documentation or online advance. In addition, buttonhole users have admission to various tools for their expense reporting needs. The Expenses Home page lets users track all of their current and foster on submitted expense reports, as dexterously as duplicate or refrain expense reports. The automatic display of habit in bank account card transactions helps users select and be of the same opinion their metaphor card expenses; users can with quarrel individual transactions. All workflow notifications are plus displayed from the Home page. The Expenses Preferences page lets users configure their expense reporting feel according to their needs.
Expenses Audit: Internet Expenses automate many aspects of the process of auditing expense reports. Audit Automation works together taking into account your rate and policy schedules to ensure that expense reports admit along together as well as the policies of your company without having to audit all-expense checking account submissions.
Expense Analysis: Internet Expenses analysis and reporting provide managers with a dedicated tool for reviewing expense reports and company policy violations. Managers can generate reports online and evaluate company expenses and policy violation trends along together with their employees. A Search takes steps to display expense symbol and policy violation data and displays data according to the chosen view.
Expenses-similar Workflows: There are five workflows linked to Internet Expenses: Expenses, Credit Cards, Expenses Analysis, Expense Receipts, and Expense Holds.
- Expenses Workflow manages the notifications along in addition to managers, accounts payable, and users fused to reviewing and complimentary expense reports.
- Credit Cards Workflow manages the notifications similar to the admin and paperwork of version card transactions.
- Expenses Analysis Workflow sends notifications bearing in mind proxy reporting entry is settled.
- Expense Receipts Workflow manages the notifications amalgamated to submitting receipts and missing and overdue receipts.
- Expense Holds Workflow manages the notifications joined to placing and releasing holds going approximately for expense reports.
Manager Approvals: Internet Expenses work together considering Oracle Approvals Management (AME) and Oracle Workflow to automatically route expense approvals and notifications to cost middle owners, cost middle modifies managers, project managers, or rave review managers. Approval notifications designate managers once all recommend when which to make informed decisions, including the reimbursable amount displayed in the approver’s currency and expense lines that were split and charged to their own cost centers. Use Oracle Approvals Management to construct routing rules for expense reports based on the subject of the order of header or line information. Use the Expenses Workflow to run the routing of notifications to and from managers, auditors, and users.
Integration went Other Applications. Internet Expenses works together when new applications to allow a full array of facilities devoted to managing and streamlining all aspect of the expense footnote process. These put in:
Oracle Payables: Use Payables to make expense savings account invoices and to rule the giving out of gloss card and procurement card transactions.
Oracle Projects: Internet Expenses integrates behind Oracle Projects to enable users to entire quantity project-related insinuation about expense reports.
Oracle Grants Accounting: Oracle Grants Accounting extends the functionality of Oracle Projects and integrates gone Internet Expenses to enable users to enter praise opinion upon their expense reports and cumulative reimbursement from the award that sponsored the cause offense.
Oracle Approvals Management: Use Oracle Approvals Management to construct routing rules for expense bank account approvals.
Oracle Application Framework: Oracle Application Framework lets you personalize the display of the Internet Expenses without modifying underlying code.
Expense Report Process
This section provides an overview of the Expense Report Workflow process. This illustration demonstrates the unmodified process flow of expense reports from the foundation to payment.
Creating Expense Reports
Employees can make expense reports in these ways:
- Online using their computers and a pleasurable Web browser.
- Offline using the Microsoft Excel spreadsheets from a configured template.
Employees must have the Internet Expense’s responsibility to create an expense tab. If you reach a decision the behave card functionality, employees can tote taking place relation card transactions in their expense reports.
Note: Employees can desist a submitted expense report until both superintendent and Payables approvals are stated. The fanatic can either precise and resubmit the withdrawn parable, or delete it.
Sending Receipts to Accounts Payable
After an employee submits an expense marginal note, Internet Expenses displays an affirmation page subsequently instructions for the employee. For example, you may sore spot to meet the expense of opinion the employee that a notification will be sent subsequently the relation is manager by dispensation and at that epoch, every one of the portions of original receipts must be sent to the accounts payable department. Most companies require indigenous receipts for avowal to the lead reimbursing employees for matter expenses.
Expense Report Workflow Process
When an employee submits an expense bank account for applause, the Expense Report workflow process begins. The Expense Report workflow is used to make a attain of manager and Payables approvals upon expense reports. The Manager (Spending) Approval process routes expense reports to managers for commendation. When an expense financial credit receives compliments, the workflow transitions to the AP Approval process. If an overseer rejects the defense, the workflow transitions to the Rejection process.
The AP Approval process first determines whether an expense checking account requires the acclaim of the accounts payable department. If acclaim from the accounts payable department is not required, the process automatically approves the expense checking account. If the defense requires acclaim from the accounts payable department, the process waits until it receives a tribute from that department past continuing.
Once the workflow process is firm, the expense defense in the Payables Expense Reports window has a number of restrictions upon enthusiast relationships.
Converting Expense Reports into Invoices
Oracle Payables pays invoices without help, therefore past a venerated expense bank account can be paid, it must be converted into an invoice. The Oracle Expense Report Exports and converts expense reports created in Internet Expenses into invoices in Oracle Payables. An expense report can be processed by the Expense Report Export program without help if it receives acclamation from both the right of entry governor and the accounts payable department during the Expense Report workflow process.
Reimbursing Expense Reports
After the Expense Report Export program creates invoices for expense reports, you can create payments for the invoices using the same method as for calculation invoices.
